Navigating Through the Best Email Providers

Signing up for a new email account can be an arduous task. Security, storage space, and cost are just a handful of the necessary considerations that all users have to make when deciding among the top email service providers. With so many different email service providers out there, how do you decide which one offers the best email services?

Now more than ever, email providers are granting users access to a handful of more convenient features. Almost all of them have started to include features such as calendars and cloud storage to ensure that they are offering the best email services to their customers.

Best Email Providers Red Award Emblem

Award Emblem: Top 6 Best Email Providers

AdvisoryHQ wants to help consumers take charge of this aspect of their daily lives and communication, in both their personal and work lives. The best email providers on our ranking encompass companies that have become household names and some that are slightly lesser-known.

For more information on which of these best email providers could be the right fit for your next account, you’ll want to take a look at the detailed reviews below.

We’ll cover all of the pertinent information such as pricing and storage that consumers need to know about these email service providers.

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AdvisoryHQ’s List of the Top 6 Best Email Providers

List is sorted alphabetically (click any of the names below to go directly to the detailed review section for that email service provider):

Top 6 Best Email Providers | Brief Comparison & Ranking

Email Service Providers





Business plans starting at $5 per month

10 GB



Virtually unlimited


Upgrades starting at €5 per month



Free for private use

€1 per month for upgrades

1 GB



1 TB



Upgraded plans start at $2 per month

5 GB

Table: Top 6 Best Email Services | Above list is sorted alphabetically

What Should You Consider from Email Service Providers?

Email is an incredibly prevalent method of communication these days. Whether you use it for inter-office communications or to keep in touch with long-distance relatives, the most popular email providers certainly have our attention with their flashy features and promises of convenience.

With so many email companies vying for consumer attention and potentially even their dollars, how can you make a wise decision regarding your best email accounts?

Many email companies

Image Source: Pexels

Most consumers need to first consider exactly which email services they will need or be able to make use of. Some of the email companies provide an expanded list of services or add-on features that make it compatible with things like extended contact information, calendars, and cloud storage. Are you looking for the best email providers for a basic email account or do you want more features?

From there, you want to take a close look at your current inbox to see how much storage space you’re using on your online email.

The top email service providers offer users varying levels of storage depending on their account status, length of time they’ve had an account, and the type of email services they enroll in. Knowing how much storage space you need may be one of the fastest ways to decide between the best email services offered by providers.

Another newer option from email companies is a more secure product. Some of the best email service providers are offering highly detailed security features, such as password-protected end-to-end encryption. They may even anonymize your email account to prevent users from tracing your usage of these best email services.

Decide whether any of these best email services could be of a particular benefit to you. Once you decide where your priorities lie when it comes to the most popular email providers, it will be easier to see which of these email companies is the best fit for your personal use.

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AdvisoryHQ’s Selection Methodology

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Please click here “AdvisoryHQ’s Ranking Methodologies” for a detailed review of AdvisoryHQ’s selection methodologies for ranking top rated credit cards, financial accounts, firms, products, and services.

Detailed Review – Top Ranking Best Email Providers

Below, please find the detailed review of each provider on our list of email service providers. We have highlighted some of the factors that allowed these best email services to score so highly in our selection ranking.

Gmail Review

Users who are already making the most of the many apps available from Google will find Gmail to be the next logical service. These best email services make integration with other apps such as Google Calendar and Google Drive convenient, fast, and simple.

First, it is very simple to view attachments with these email service providers. Without ever leaving the Gmail application, users can open attachments and view their contents. These attachments can also be downloaded directly into Google Drive for later review or editing if necessary.

Customizable tabs also help users to sort through the emails received in their inbox. These email service providers give you options of sorting your emails by categories such as promotions, social media emails, personal emails, and updates. This can significantly minimize the amount of time you spend browsing through unwanted emails on a daily basis.

Gmail is also available in app form for any type of device, Android or Apple.

One of the major perks that makes Gmail one of the best email services is its thorough virus scanning. According to one source, it removes 99.9% of the risk of infection for your computer.

Creating an email address with Gmail is completely free. This email company also have one of the largest storage abilities in the industry at 10 GB. When storage capacity is reached (which seems unlikely at this high volume), emails from senders will be returned. 

Business plans with this email company will start at just $5 per month for 30GB of online storage per user. You’ll also receive professional emails and advanced admin controls not present on the personal Gmail accounts from this best email service.

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Outlook Review

Similar to Gmail, Outlook from Microsoft Office presents a multi-platform program that incorporates some of the best email services with a calendar feature. There are a number of impressive add-ins that can be used in conjunction with this email service provider to make your life far more convenient in the long run:

  • Evernote
  • Yelp
  • Uber
  • PayPal

Similar to Google Drive, users can also use their cloud storage program in conjunction with this best email service. Microsoft OneDrive allows you to save attachments in the cloud for quick access later on. Attachments can be found and sent through this best email provider from OneDrive as well.

This best email provider also reduces the amount of time that users need to spend opening each and every one of their emails. Functions like Sweep make it easy to delete unwanted emails, while unsubscribing can be done with just the click of a button.

According to Microsoft, storage space with these best email services increases on a monthly basis. Thus, the longer you stay with these best email providers, the more storage space and emails you’ll be able to keep over the lifespan of your account. One review notes that this means that Outlook is one of only a few email companies that has virtually unlimited storage.

Best of all, you can access this best email service from anywhere with their mobile apps (for Apple and Android) without cost.

Related: Best Email Marketing Campaigns | Ranking | Most Effective Email Marketing Strategies

ProtonMail Review

ProtonMail is one of the first secure email service providers on our ranking. Designed to limit the number of attacks from hackers, phishers, and other third-parties that gain access to your communication, ProtonMail focuses on being the best email for security purposes.

In contrast to some of the other top email providers, ProtonMail features end-to-end encryption that makes unauthorized access to your communications next to impossible. Even ProtonMail itself cannot access your online email.

Users can make good use of these best email services by opening a free account. Without paying, you can get access to email services such as 500MB of storage, one address, 150 messages per day, and twenty labels.

A paid plan starts at €5.00 per month, and users get even more from these email service providers:

  • 5GB of storage
  • 1 custom domain
  • 5 addresses
  • 1,000 messages per day
  • 200 labels
  • Support

Their email company is fairly secure, and it doesn’t seem likely that they will be shut down anytime soon. Forbes has hailed ProtonMail as one of the only email service providers that can’t be hacked by the NSA. Because it is located in Switzerland, the United States government cannot shut down this best email provider.

All documents within your email are subject to the strict Swiss privacy laws.

ProtonMail - best email services

Image Source: ProtonMail

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Tutanota Review

Tutanota is one of the other email service providers on our ranking that specializes in the best email accounts for secure emails. All of the messages you send through this online email account will be end-to-end encrypted. This means that you, as well as the receiver, must be able to provide a previously agreed upon password in order to read anything sent through this email provider.

While you can opt out of this feature, it does defeat the purpose of utilizing Tutanota’s best email services for security.

What makes this one of the best email providers when it comes to security? Tutanota encrypts all of the data that you access most regularly with email services: the contents, attachments, and subject of the emails are all hidden. Tutanota is able to see the sender and the recipient, as well as the date of the email, though.

This best email service is also planning to launch an encrypted calendar during the first part of 2017.

Using Tutanota for private use is free. Users who use these best email services can enjoy a few features standard:

  • 1 GB of storage
  • Tutanota domain
  • Community support

Upgrading to a premium account costs €1 per month (when paid annually). You have the option to add users, create up to five aliases, use your own domains, have customizations, and gain access to premium support.

Yahoo Review

Yahoo has been one of the most popular email providers for years, and for good reason. It offers some of the best email accounts available on the internet today, even allowing you to link accounts from other email providers.

If saving time while checking your email providers is a priority for you, Yahoo can link all of the top email providers into one convenient location. See your inbox from other top email service providers within your Yahoo mobile app with integrations for Outlook, Gmail, and AOL.

Of course, you also have access to a number of other features that makes Yahoo the best email for consumers to sign up for:

  • Calendar
  • Contacts
  • Notepad
  • Instant messaging

You can also search through all of the previous messages sent and received through this email company. This best email service allows you to quickly find what you need whenever it is most pertinent to you.

This email company offers some of the best email services because they automatically encrypt your emails as well. This also extends into entries for your calendar and instant messenger within your accounts.

Storage space is impressively large with this email service provider. Consumers can enjoy up to 1TB of free storage when they register for a new Yahoo email account. The storage space alone is part of what qualified Yahoo as one of the best email accounts that consumers can use, especially when you consider the cost.

Consumers never pay anything for access to an account through this best email provider.

Yahoo - email service providers

Image Source: Yahoo

Read More: Top Secure Email Providers | Ranking | Most Secure Email Services For Better Privacy

Zoho Review

One of the largest appeals of the Zoho email companies is the ad-free experience for users. At no time do advertisements sneak their way into the interface of this best email platform. While they may not claim that this is one of the best email services they have to offer, it certainly does have quite the appeal for consumers.

Without advertisements, it also means that this email service provider is not scanning your documents for keywords that could indicate more useful ads. This ensures a greater degree of privacy that is paramount for some users.

The other major advantage to the best email services offered from Zoho is the ability to sort and organize your email messages with ease. Like many of the top email providers, you can sort emails into folders and labels. However, you also have the ability to do it through thread nesting style conversation views.

Much like the Microsoft platform, Outlook, Zoho’s email company comes with a variety of software installations you can make good use of. In addition to a calendar and tasks app, you can use some of their other programs:

  • Writing program
  • Spreadsheet program
  • Presentation program

All of this software is hosted within the cloud and can easily be attached to any of your emails.

For up to 25 users, you can make use of a free account that has 5GB of storage per user.

Of course, you can also choose to upgrade to a standard plan that is just $2 per user per month when billed annually. You’ll earn up to 30GB of storage per user, multiple domain hosting, domain aliases, and additional storage upgrades.

Other plans could include up to 1TB of storage per user for the cost of $8 per month per user.

Conclusion—Top 6 Best Email Providers

With more consumers using online email to replace paper communication or phone calls, it’s important to make sure that you’re using the best email services and the best email providers available. Many of the most popular email providers are now integrating a ton of additional, useful features into their applications. This can not only make it more convenient to use their email services, but it also allows users to get everything they need in one place.

One of the major differences among these top email service providers is the storage space. While they all offer a large amount of storage, some certainly allow you to have a larger inbox than others. Before you sign up for an account with these email companies, be sure you know just how much storage space you’re likely to use.

You’ll also want to consider how you would rank privacy in your list of priorities when it comes to the best email services. Not all email service providers will feature encryption that secures your data as highly as others.

Consider what email services you will actually need before you sign up with any new email providers. Selecting the right company from among the top email providers can make your communications significantly more convenient moving forward.

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Reasonable efforts have been made by AdvisoryHQ to present accurate information, however all info is presented without warranty. Review AdvisoryHQ’s Terms for details. Also review each firm’s site for the most updated data, rates and info.

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